Calculators
After-school Programme Cost Calculator
Calculate after-school programme costs per student per day and month from staffing ratios, snacks, supplies and space, and the fee needed.
- Runs in your browser
- Nothing uploaded
The tool
Enter your numbers below. Results update as you type, and nothing leaves your browser.
Everything you enter stays on your own machine. Nothing is sent to us or to anyone else, which you can confirm in your browser network tab.
What people use it for
- Setting programme fees
- Grant applications
- Programme budgeting
- Comparing delivery models
About this tool
What the After-school Programme Cost Calculator does
After-school programme costs are driven by staffing, which depends on the student-to-staff ratio, plus snacks, activity supplies and space. Converting the total into a cost per student per day and month makes it easy to set fees or apply for funding.
It also works as a after school program cost calculator.
Formula
- Staff = students ÷ ratio (rounded up) + 1 site lead
- Monthly cost = staff × rate × hours × days + snacks + supplies + space
- Per student = monthly cost ÷ students
Worked example
Using the starting values in the calculator above:
| Input | Value |
|---|---|
| Students enrolled | 60 |
| Students per staff member | 12 |
| Staff cost per hour | $19.00 |
| Programme hours per day | 3.5 |
| Programme days per month | 20 |
| Snack cost per student per day | $1.25 |
| Supplies and activities per month | $600 |
| Space and other costs per month | $1,500 |
| Result | Value |
|---|---|
| Cost per student per month | $193.00 |
| Cost per student per day | $9.65 |
| Total monthly cost | $11,580 |
| Staff needed (incl. one site lead) | 6 |
How to read the result
Required ratios vary by age group and licensing rules; check the regulations that apply.
Grants and subsidies can lower fees for families; the per-student cost is what funders usually ask for.
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Questions
Questions about this tool
The things clients actually want to know — costs, timelines, ownership and what happens after launch.
Mainly staff time, plus snacks, supplies and space; calculate per student for budgeting.
Often around 1 adult to 10–15 school-age children, depending on rules.
Usually yes, as they supervise and handle administration.
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