Calculators
Fleet Maintenance Cost Calculator
Estimate fleet maintenance and tyre costs per vehicle and per mile, with downtime cost and the annual fleet budget.
- Runs in your browser
- Nothing uploaded
The tool
Enter your numbers below. Results update as you type, and nothing leaves your browser.
Everything you enter stays on your own machine. Nothing is sent to us or to anyone else, which you can confirm in your browser network tab.
What people use it for
- Fleet budgeting
- Pricing transport services
- Deciding when to replace vehicles
- Comparing vehicle models
About this tool
What the Fleet Maintenance Cost Calculator does
Fleet maintenance budgets combine scheduled servicing, tyres, unscheduled repairs and the cost of vehicles being off the road. Expressed per mile, maintenance cost is easy to compare across vehicle types and to build into delivery or freight pricing.
Formula
- Per vehicle = service + tyres + repairs + downtime days × daily cost
- Per mile = per-vehicle cost ÷ miles
- Fleet total = per vehicle × vehicles
Worked example
Using the starting values in the calculator above:
| Input | Value |
|---|---|
| Vehicles | 25 |
| Miles per vehicle per year | 30,000 |
| Scheduled service per vehicle per year | $1,200 |
| Tyres per vehicle per year | $900 |
| Unscheduled repairs per vehicle per year | $1,500 |
| Downtime days per vehicle per year | 6 |
| Cost per downtime day | $250 |
| Result | Value |
|---|---|
| Annual fleet maintenance cost | $127,500 |
| Cost per mile | $0.17 |
| Cost per vehicle per year | $5,100 |
| Downtime cost across the fleet | $37,500 |
How to read the result
Preventive maintenance usually costs less than the breakdowns and downtime it prevents; track both.
Rising cost per mile on older vehicles is a signal to compare replacement with continued repairs.
Related calculators
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- Driver Overtime Calculator: Calculate a driver’s weekly pay with overtime from hours, rate and threshold, and the fleet’s overtime cost.
- Freight Profit Margin Calculator: Calculate gross margin per load for a freight broker or carrier from shipper rate, carrier cost and other load costs.
- Trucking Cost per Mile Calculator: Calculate a truck’s operating cost per mile from fixed costs, fuel, maintenance, driver pay and miles, and the minimum rate to quote.
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Questions
Questions about this tool
The things clients actually want to know — costs, timelines, ownership and what happens after launch.
It varies by vehicle type and age; track your own fleet's figure over time.
Lost revenue, rental replacements and idle drivers while a vehicle is off the road.
Preventive maintenance schedules, driver training and telematics-based servicing.
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- 2023