Business Finance Calculators
Business Overhead Expense Calculator
Total your monthly overheads and calculate the overhead rate per labour hour and as a share of revenue.
- Runs in your browser
- Nothing uploaded
The tool
Enter your numbers below. Results update as you type, and nothing leaves your browser.
Everything you enter stays on your own machine. Nothing is sent to us or to anyone else, which you can confirm in your browser network tab.
What people use it for
- Setting hourly rates for a service business
- Budgeting
- Spotting the biggest overhead lines
- Pricing jobs and quotes
About this tool
What the Business Overhead Expense Calculator does
Overheads are the costs of running the business that are not tied to a specific job: rent, utilities, insurance, software and admin salaries. Spreading them across billable labour hours gives an overhead rate to build into prices, and comparing them with revenue shows how lean the business is.
Formula
- Total overheads = sum of monthly overhead items
- Overhead rate = monthly overheads ÷ billable labour hours
- Overhead ratio = overheads ÷ revenue
Worked example
Using the starting values in the calculator above:
| Input | Value |
|---|---|
| Monthly overheads | 6 entries |
| Billable labour hours per month | 1,200 |
| Monthly revenue | $60,000 |
| Result | Value |
|---|---|
| Monthly overheads | $9,450 |
| Overhead rate per labour hour | $7.88 |
| Overheads as share of revenue | 15.8% |
| Annual overheads | $113,400 |
How to read the result
Add the overhead rate to direct labour cost when you price jobs; otherwise every quote quietly undercharges.
Recalculate after any change in rent, staffing or software. Overheads tend to creep up unnoticed.
Related calculators
- Net Profit After Tax Calculator: Calculate gross profit, operating profit, profit before tax, tax and net profit after tax, with each margin.
- ROI Calculator: Calculate return on investment, profit and annualised ROI from the amount invested, amount returned and holding period.
- Sales Commission Calculator: Calculate sales commission with a flat rate or tiered rates, the effective rate and total pay including base salary.
- Franchise ROI Calculator: Estimate franchise annual profit, return on investment and payback period after royalties, marketing fees and costs.
Browse every calculator in Business Finance Calculators, or talk to us about growth marketing for your business.
More tools and services
- Break-even Calculator
- Contribution Margin Calculator
- Franchise ROI Calculator
- Markup vs Margin Calculator
- Net Profit After Tax Calculator
- Operating Leverage Calculator
If you would rather someone did this properly for you, we offer Web Design Services and Website Development, SEO Services: Search Engine Optimization, AI Automation Agency.
Questions
Questions about this tool
The things clients actually want to know — costs, timelines, ownership and what happens after launch.
Costs of running the business that are not tied to a specific product or job, such as rent, utilities, insurance and admin staff.
Divide total overheads for a period by an activity measure for the same period, such as billable labour hours.
It varies by industry. Compare with your own history and similar businesses.
Free strategy session
Let’s build something worth finding.
Tell us where you want the business to be in twelve months. We will come back with a costed plan, a realistic timeline, and the numbers we expect to move — no obligation, no jargon.
- 30-minute call, no pitch deck
- Fixed-price proposal in 48 hours
- You own everything we build
Talk to a developer
Not a sales team
- Response time
- Within 1 business hour
- Where we work
- UK, USA & the Gulf
- Contracts
- No lock-in, monthly rolling
- Working since
- 2023