Calculators
Daycare Rate Calculator
Set daycare or childcare centre tuition from staff costs, rent and other expenses, enrolment and target margin.
- Runs in your browser
- Nothing uploaded
The tool
Enter your numbers below. Results update as you type, and nothing leaves your browser.
Everything you enter stays on your own machine. Nothing is sent to us or to anyone else, which you can confirm in your browser network tab.
What people use it for
- Setting childcare fees
- Opening a new centre
- Annual fee reviews
- Funding applications
About this tool
What the Daycare Rate Calculator does
Childcare centres carry high fixed costs, especially staff, because ratios set how many children each educator can care for. Dividing total monthly costs by the expected number of enrolled children, then adding margin, gives the tuition needed per child.
It also works as a daycare rate setting calculator or a childcare tuition calculator.
Formula
- Children = capacity × enrolment
- Monthly cost = staff + rent + other + children × food and supplies
- Tuition = cost ÷ children ÷ (1 − margin)
Worked example
Using the starting values in the calculator above:
| Input | Value |
|---|---|
| Licensed capacity | 48 |
| Expected enrolment | 90% |
| Monthly staff costs including benefits | $42,000 |
| Monthly rent and facility costs | $7,000 |
| Food and supplies per child per month | $90.00 |
| Other monthly costs (insurance, admin, software) | $4,000 |
| Target margin | 10% |
| Result | Value |
|---|---|
| Monthly tuition per child | $1,463 |
| Weekly equivalent | $338 |
| Enrolled children | 43.2 |
| Children needed to break even at that tuition | 39 |
How to read the result
Infant rooms cost more per child because of tighter ratios; many centres charge tiered rates by age.
Waitlists and deposits help keep enrolment close to capacity.
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Browse every calculator in Education and Childcare Calculators, or talk to us about websites for schools, tutors and training providers.
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Questions
Questions about this tool
The things clients actually want to know — costs, timelines, ownership and what happens after launch.
From staffing, facility and running costs divided by expected enrolment, plus margin, checked against local rates.
Lower staff-to-child ratios mean higher staff cost per infant.
Many centres plan around 85% to 95% of capacity.
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